Projects have a definite beginning and an end, that are undertaken in achieving specific goals and objectives. Project management includes the processes of planning, organizing and managing the resources appropriately. During project management, project manager has to face many challenges. Web based project management systems are effective tools that make the project efficient and successful. The web based project management system is an online application which consists of numerous programs and the collection of processes that are used in dealing with the complex projects in different phases of the projects systematically over the internet. The web based project management applications play a very important role because it helps in controlling the activities from anywhere in the world via internet. This application does not need installation on the computers, it is rather available online and hosted on the server acting as a multi – user system. Since, this application run online, it only requires internet connectivity and web browser. The URL is entered on the web browser and a number of people worldwide can start working on a project at the same time, making it easy and stay connected to the multiple offices of the organization.
The web based systems help in dealing with each aspect of the project management. The project managers can assign tasks to the team at anytime and from anywhere in the world. The web based systems not only helps in assigning tasks to the team members, but also helps in keeping a check on the team’s performance and assuring the completion of the projects on time within the budget.
Desktop applications are not as secured as the web based project management applications, because all the data is stored on the computers or laptops or portable hard drives, which means the entire data can get stolen or crashed. Moreover, keeping the systems updated with the latest security updates is very difficult. Whereas, all the project data is highly secured and regularly updated on the web based project management applications.
Some advantages of the web – based project management systems are:
- Project Tracking: A project is a series of small tasks and the web based project management systems has been effective in tracking the progress of the tasks of the projects, while meeting the deadlines. The project managers can monitor the team’s performance and accordingly strategies can be adopted for achieving the targets.
- Collaboration: The web based project management systems make communication easier for the project managers in managing the project, regardless of the different geographical locations. It allows for the greatest level of collaboration as the project team. The project team can also interact with each other, discuss the problems and arrive at the solution.
- Accessibility: The web based project management systems feature accessibility. The project managers can easily distribute the workload to its team, and the team can also access it through the web browser. Everything is computerized and only the basic information has to be entered.
- Transparency: The web based system helps in managing the processes effectively. The project managers ensure that the projects are completed at the right time. The daily progress of the project and the related reports are recorded in the system regularly, making the work more transparent. Any faults or delays can be detected timely and the appropriate action can be taken instantly in order to avoid further delays in the task completion. This helps in saving time and money, that could have been wasted on the ongoing project which is off – track.
- Centralization: The web based management systems enables access to the information about the projects immediately from the web browser anywhere in the world at any time in the day. The project team and the executives can access the updated project information, through the centralized database.
Thus, Web based systems ensure better project management, proper monitoring and scheduling of the projects, ultimately leading to the successful completion of the projects.
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