Closing

Project Management / By

Closing Process group

The closing process consists of those processes which performed to conclude all activities across all project management process groups to formally complete the project or phase.

Activities under closing process groups are

  • Confirm all project requirements are met
  • Obtain formal acceptance of product from customer
  • The end-product is verifies against the agreed scope
  • Performance reviews of the project including the management of risks and issues, any corrective actions that need to be taken
  • The project management plan must be updated to reflect actual results along with any logs or registers including changes, risks, constraints and assumptions.
  • Project management best practice states that it is best to collect any lessons learned during the project as well as at the end as such lessons may need to be applied to the remainder of the current project.
  • The main outputs here are final reports which may include lessons learned that needs to be distributed to all appropriate stakeholders.
  • The end-product is delivered according to the customer satisfaction
  • Handover the complete deliverables to the operations team.
  • Any contracts have been let must be closed out using be closed procurement process
  • The records of the project must be updated and the team must be released
  • Key project documents must be a private and lessons learned need to be updated
  • Release resource.

Processes under closing process group:

Close Project / Close Phase Process group

Close project or phase is the process of finalizing all activities across all of the Project Management process groups to formally complete the project or phase.

Inputs

Tools & Techniques

Outputs
  • Project Management plan
  • Accepted deliverables
  • Organizational process assets
  • Expert Judgment
  • Analytical techniques
  • Meetings
  • Final Product, service, or result transition
  • Organizational process asset updates.

This process provides lesson learned, formal ending of project work, and the release of organization resources to pursue new project / endeavors. Project manager needs to review all the documents related to project before closing of project to ensure that the project has met the objectives. All the project scope needs to measure against the project management plan.  The process of investigation needs to performed in case of project is terminated before completion. All these activities can be successfully achieved by engaging proper stakeholders in the process.

Close Procurement

Close procurement is the process of completing each procurement stage.  This process documents agreements and related documentation for future reference.

Inputs

Tools & Techniques

Outputs
  • Project Management Plan
  • Procurement documents
  • Procurement Audit
  • Procurement negotiation
  • Records management system
  • Closed procurements
  • Organizational process asset updates

This process involves activities like Finalizing open claims, records updating and archiving information for future use. In case of termination of project procurement closure that can result from a mutual agreement by both parties. Additionally, it is important that all documents regarding change orders and other related details are organized and delivered with any other reports regarding the final product. When closing out a project, it is important to make a good record of any changes in procedure that might be helpful in any of your future projects. Keeping good personal records on projects can help identify areas where advanced training, or professional mentoring might bolster already strong project management skills.

Questions & Answers

  1. Armed with the project information, the project manager can document, confirm, and close the project or phase. The end result of the project or phase includes the sum of the documentation of the project should be organized, structured, and indexed for fast and accurate reference. Which of the following does this refer to?
    • Project archives
    • Procurement issues
    • Project closure
    • Lessons Learned

    Correct Answer: A

  2. Which of the following BEST describe formal acceptance of a project?
    • Substantial Component
    • Customer sign-off of the product is documented
    • Final Payment is made
    • Final Deliverables are sent to customer.

    Correct Answer: B

  3. Which of the following is a common problem in the Close project or Phase process?
    • Retaining resources to complete the project
    • Completing the quality assurance plan
    • Obtaining scope verification
    • Completing a project charter.

    Correct Answer: A

  4. The project is completed and the final deliverables has been sent to customer, but the customer refuses to give final acceptance of the project. It is MOST important for the project manager to:
    • Inform management of the situation
    • Ask the team for assistance.
    • Document the situation
    • Initiate legal proceedings.

    Correct Answer: C

  5. Close procurements is different from close project in that close procurements.
    • Occurs before close project
    • Is the only one to involve the customer
    • Includes the return of the property.
    • May be done more than one for each contract.

    Correct Answer: A

  6. You have just started administrating a contract when management decides to terminate the contract. What should you do first?
    • Go back to plan procurements process
    • Go back to conduct procurements process
    • Finish the administer procurements process
    • Go to the close procurements process.

    Correct Answer: D

  7. Which of the following would be the MOST appropriate things to do during the closing process group?
    • Work with the customer to determine acceptance criteria
    • Collect historical information from previous projects
    • Collect all the requirements in the project have been met
    • Gain formal approval of the management plan

    Correct Answer: C

  8. Which of the following best describes when a project phase is generally concluded?
    • When the work is done
    • When the deliverables are accepted
    • When the work for the next phase is ready to start
    • When it is scheduled in the milestone schedule

    Correct Answer: B

  9. The customer on a project tells the project manager he has run out of the money to pay for the project. What should be the project manager do FIRST?
    • Shift more of the work to later in the schedule to allow time for the customer to get the funds
    • Enter project closure
    • Stop work
    • Release part of the project team.

    Correct Answer: B

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About Sparsh Goyal

A passionate IT professional, Sparsh Goyal boasts of 4.3+ years of experience. He has worked for various projects under AWS, Google Cloud Platform, Spring Boot, Python, Microservices, RESTful, RESTFUL APIs/SOAP, Scripting, Shell and JAVA. He is also working towards gaining proficiency in Oracle Cloud PaaS, DevOps, SaaS and Docker/Kubernetes. His primary and secondary skills validate his relentless pursuits of expanding his horizon and developing more as an IT person. He boasts of the following certifications: *Google Professional Cloud Security Engineer. *AWS Cloud Solutions Architect Associate. *Oracle certified JAVA programmer.

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